Download Data Separately?
Why download your data for different extensions separately when you can combine them together. For futher understanding, please proceed to EasySocial joint download.
General Data Protection Regulation (GDPR), is a regulation that applies to companies who are based in the EU and global companies that collect and process personal data about individuals from the EU. These companies will need to comply with the strict new rules that protects customer's data.
So, what is personal data under GDPR? It's any information relating to an identified or identifiable persion. While process gives meaning of any operation performed on personal data; either storing, updating, deleting or structuring it.
Consent requirements for processing and store personal data are considerably strenghtened under GDPR. Consent notice must be presented before requesting personal data. Under GDPR, people who has consented to their personal data being processed must have associated:-
- the right to access data held about them.
- the right to request rectification of inaccurate or incomplete personal data.
- the right to have their data deleted.
- the right to restrict processing.
- the right to data portability (ability to download).
- the right to withdraw consent at any time.
What Do Admins Need To Do?
If you want to implement GDPR on EasyDiscuss, you'll need to configure the following and consider adjusting a few settings.
Important
Please consult with your hosting provider on increasing your site's max_execution_time and memory_limit. It is advisable to increase max_execution_time = 60* and memory_limit = 512M*.
* Please take note, given that when a user shares or published quite a number of questions or discussions, abundance of medias or attachments to the site, the higer the max_execution_time and memory_limit should be set.
Enabling GDPR
Enabling GDPR on EasyDiscuss requires you to update a few settings. Navigate to EasyDiscuss > Settings > General > User's Data Download. Turn on GDPR and set the archive expiration date. By default it is set to 14 days to increase efficiency.
Consider checking the setting located at EasyDiscuss > Settings > Integrations > EasySocial > Use EasySocial Edit Profile Link. Make sure this setting is turned off so that users are able to access EasyDiscuss's edit profile page.
Cronjobs
You'll need to setup Cronjobs to automate the archiving process. The process of archiving users data are quite heavy to be processed on page load. Therefore, cronjob is very suitable for this process by spliting them into sections.
You can refer to understanding cronjobs for additional information on how to add cronjob commands on your server.
You'll need to use the following command for the GDPR archiving process.
http://yoursite.com/index.php?option=com_easydiscuss&crondata=1
CPanel
The following is the CPanel command example.
/bin/wget -O /dev/null "http://yoursite.com/index.php?option=com_easydiscuss&crondata=1"
How Can Users Download Their Information?
Users will need to make a request for their information to be archived. This request can be done at the Edit Profile section in EasyDiscuss. Click on the Download Your Informaiton link as shown in the screenshot below and click on the Request Data button.
A confirmation dialog popup will be displayed as shown in the screenshot below. Click on the Request Data button.
Once the archive is ready for download, an email will be sent along with the donwload link. You can also download your archive by clicking the Download My Data button.
Note
The archive will be automatically deleted after 14 days of successful request - depending on your Archive Expiry days set in the GDPR settings. You may request it again by clicking Download My Information button at Account section.
Guest Users
Only subscription information are stored for guests on site. If guest users wish to remove their information, they may do so by clicking on the unsubscribe link from within their email notifications.